Payables Management

Exclude inactive vendors in Vendors lookup
You can now exclude all inactive vendor records from the Vendors lookup window.  You also can set a default view.

Exclude expired discounts from payments
You can select a Payables Management setup option to exclude expired discounts from payments when you select checks for a computer check run. If you exclude expired discounts and select a range for due date/discount date cutoffs, the discount date for vouchers is compared with the apply date entered in the Select Payables Checks window. If the apply date is after the discount date for a voucher, the voucher isn’t included.

Select multiple ranges for payables check runs
To narrow the group of vendors and documents you want to pay, you can select multiple ranges in the Select Payables Checks window. You can select a separate range for vendor IDs, vendor names, class IDs, payment priorities, voucher numbers, document numbers, due date/discount date cutoffs, and document currency. In previous releases of Microsoft Dynamics GP, you could select only one range for vendors and one range for documents to narrow the group of vendors and
vouchers to pay.

Vendor approval workflow added
You can submit vendors to a workflow approval process. The process allows multiple approvers, depending on user-defined rules, and allows users who aren’t Microsoft Dynamics GP users to approve workflows. When a vendor is ready to be approved, approvers can be notified and the vendor can be approved, using Microsoft Outlook®, Microsoft Dynamics GP, or Microsoft Internet Explorer®.

Receivables Management

Enter negative cash receipts
You can enter a negative cash receipt for the purpose of decreasing a deposit. The negative amount flows through the system in the same way as a positive cash receipt, but is shown as a deposit with a negative amount.

Enter recurring cash receipts batches
If you receive the same or similar payment amounts from your customers, you can create a recurring batch for your cash receipts to speed data entry.

Exclude inactive customers in Customers lookup
You can now exclude all inactive customer records from the Customers and Prospects lookup window. You also can set a default view.

Exclude inactive salespeople from Salespeople lookup
You can now exclude all inactive salespeople records from the Salespeople lookup window. You also can set a default view.

Set up lockboxes at payment processing centers
You can set up lockboxes at payment processing centers to automatically import cash receipts transaction files into Microsoft Dynamics GP so you don’t have to enter each of the transactions individually.

Next time:  What’s New in GP2010 – Collections Management and Electronic Banking…

Are these what you have been asking for?

Exclude inactive accounts in Accounts lookup
You can now exclude all inactive account records from the Accounts lookup window.

Clear recurring batch amounts
You can now clear the distribution amounts for all transactions on recurring batches after you post a batch. You can navigate through the distribution lines and enter new amounts for each period.

Combine multiple General Ledger budgets into a single, master budget
You can combine multiple General Ledger budgets into a single, master budget, one budget at a time. The master budget can be completely new and have its own budget ID, or it can be one of the two original budgets. This feature is helpful when multiple departments in your organization create their own budgets, which must then be consolidated. The new Combine Budgets window simplifies this process.

Comply with International Financial Reporting Standards (IFRS) requirements
Microsoft Dynamics GP now includes features that meet compliance standards for IFRS. You can identify transactions for local GAAP, IFRS, or other accounting purposes, and you can define ledgers for each purpose. You can select one or more ledgers for financial reports and inquiries. Also, you can generate distributions automatically as part of the year-end closing or currency revaluation process.

Create budget transactions
You can now create a transaction solely against a budget. You can view a list of budget transactions, make adjustments, and then update the budget from the list.

 Next time:  What’s New in GP2010 – Payables and Receivables Management…

Every business has its own terminology. For example, many of us refer to our customers as “customers”. However, professionals tend to refer to them as “clients”, while conference organizers refer to them as “participants” or “attendees”. The list goes on.  As you would expect, products targeted towards a specific industry will use the appropriate industry specific terminology throughout their product. Products targeted towards many different types of businesses will use more generic terminology throughout their product.  This makes sense – right?

As you would expect, products targeted towards a specific industry will use the appropriate industry specific terminology throughout their product. Products targeted towards many different types of businesses will use more generic terminology throughout their product.  This makes sense – right?

The problem is that many people fall into the trap of concluding that just because a product contains their particular terminology, that it must be ideally suited for their needs. I can assure you, it takes a quantum leap jump to reach this conclusion. Avoid being lured in by a product’s industry specific terminology. Instead, look past the terminology for specific features, functionality, and modules.

The benefits of Microsoft Dynamics® GP are clear, no matter what terminology you’re familiar with:

• Microsoft Dynamics GP’s Integration with familiar products, such as Microsoft Outlook and Microsoft Excel makes for a streamlined work flow and is a top feature of the product.
• Microsoft Dynamics GP provides functionality to help you compare budgets, forecasts, and plans to actual performance. It also gives you the ability to update budgets and plans on the basis of new data and analyses to help your business stay competitive.
• There are oodles of Modules within Microsoft Dynamics GP . For example, Receivables Management in Microsoft Dynamics GP helps you maintain tight control over Accounts Receivables by providing the capabilities to help you track invoices, process receipts, and analyze customer activity.

InterDyn LANAC Technology is a leading business consulting and development firm, specializing in Microsoft Dynamics GP, that serves mid-market organizations to provide business and information automation to help them drive increased productivity.

By InterDyn LANAC Technology, a leading Chicago, Illinois Microsoft Dynamics GP Partner

Using your laptop to get work done away from your office or on the road is becoming widely accepted. But this rapid growth in laptop computing has made portable systems the target for theft around the world. If your laptop computer is stolen, company information can be exposed, as well as your personal and financial information.

Use these 9 tips to learn how you can keep your laptop more secure when you’re on the road.

1. Avoid using computer bags
Computer bags can make it obvious that you’re carrying a laptop. Instead, try toting your laptop in something more common like a padded briefcase or suitcase.

2. Never leave access numbers or passwords in your carrying case
Keeping your password with your laptop is like keeping the keys in the car. Without your password or important access numbers it will be more difficult for a thief to access your personal and corporate information.

click here to read more of this article of 9 ways to increase the security of your laptop while on the road

While RMS does a great job of handling most retail functions, there are some industries that require extra functionality not available “out of the box”.  One example is liquor stores and bars.  One customer we work with is a wine bar/shop in Chicago.  They were fine with the selling and ordering of wine within RMS, but being a wine bar and hosting events they needed the capability to record tips and handle tabs. 

For tracking tips, we gave them a custom button that printed a receipt that included a tip line, before the sale was complete.  Customers would fill out this receipt then the whole sale could be tendered with the tip included.  For handling customer tabs, we gave them another custom button that used the RMS “Hold Transaction” function and provided a quick, easy to use interface to recall transactions, add an item, and put the transaction back on hold without having to re-enter the transaction reference.  It has been very successful for them.

For more information on this new product, download our documentation here.

When I work with people in my business productivity practice, the first question I ask them is, “What’s stopping you from being more productive?” The answers that keep coming up are pretty much the same from everyone.

In this article, we’ll take a look at these beliefs one by one, and see how you can turn them around.

1. There’s too much information coming at me too fast
Belief: My e-mail is overwhelming me. I can’t keep up with it.

Reality: The volume of e-mail isn’t the issue. How you process and organize the volume is the issue. Learning how to better manage your e-mail by using McGhee Productivity Solutions’ “Four D’s for Decision Making” will transform this belief.

Each year we receive more and more data from a growing array of devices, which can be accessed from an increasing number of locations. If you’re not careful, the quantity of data starts to drive you instead of the other way around. Learn 4 ways you can take control of your e-mail Inbox. And when you do, you can reduce the number of messages in your inbox by as much as 80 percent.

Read the rest of the article 5 Beliefs that limit productivity – and how to overcome them

Someone in your organization spends long hours on a task that could take a fraction of the time.  Someone else in your organization knows how to do accomplish this… Which one are you?

Join us as we present methodologies for business optimization:

• Fact based decision making

• Utilization of statistics

• Variation control

• Constraint management

• Continuous improvement

Click here to register for this webinar on Business Process Intelligence

Microsoft Dynamics Client for Office, or “DCO”, is a light user for employees in a customer’s Dynamics environment. It contains a right to access the Dynamics database directly, and a variety of product specific capabilities that make it useful to most employees in an organization.

Among the new capabilities delivered to customers via the DCO are:

       Management Reporter Viewer

       Microsoft SharePoint Foundation (formerly Microsoft Windows SharePoint Services)

• 3 new workflows
• 83 new web services
• Search

       Business Intelligence

• Executive centers & dashboards
• 11 new Excel reports
• 20 new SRS reports
• 20 business intelligence features
• 119 new charts and key performance indicators (KPIs)
• Analysis cubes
• Analysis cubes library

       Business portal user capabilities

• Order management
• Requisition management
• Field service suite
• Human Resources self service suite
• Project time and expense

       Microsoft Dynamics GP system database access rights  for users

DCO is available for both Business Ready Licensing Editions – Advanced Management and Business Essentials. Availability for BE is new as of Dynamics GP 2010.  DCO is not available on Module Based Licensing, Professional or Standard Editions.

REDMOND, Wash. — April 20, 2010 — Microsoft Corp. today introduced Microsoft Dynamics GP 2010, an easy-to-use enterprise resource planning (ERP) solution for midsize businesses that want advanced functionality, strong business intelligence reporting options and interoperability with other line-of-business applications. The solution features new Role Centers, out-of-the-box Web services and the ability to complete tasks through other software people use every day. Microsoft Dynamics GP 2010 delivers on Microsoft’s Dynamic Business vision by increasing the agility of an organization to embrace new challenges, and will be featured at the company’s annual customer conference, Convergence 2010, April 24–27.

Enhancing Insight

Microsoft Dynamics GP 2010 includes personalized Role Centers, more than 400 built-in Microsoft SQL Server Reporting Services and Microsoft Excel reports, and enhanced interoperability with Microsoft SharePoint and new tools such as PowerPivot for Excel 2010.

“The new Role Centers and the ability to tap into SQL Server Analysis Services as well as SQL Server Reporting Services are significant. This allows for full drill-down capability — a level of insight that should be new and welcome for former QuickBooks users,” said Todd M. Bowlsby, senior Dynamics consultant, InterDyn – Remington Consulting, a consulting company specializing in Microsoft Dynamics service offerings.

Making It Easier

Microsoft Dynamics GP 2010 includes intuitive workflow processes making approval scenarios easier. For instance, customers can create professional-looking forms such as invoices from within Microsoft Word and quickly send them through e-mail. New features also simplify business operations, daily tasks, setup and IT administration processes, making it easier for people to perform their job tasks efficiently and effectively. Microsoft SharePoint technology extends access to business-critical information from Microsoft Dynamics GP 2010 to more people across an organization.

“By combining the power of business applications and productivity applications, we’re able to support how people really work in their everyday jobs,” said Crispin Read, general manager of Microsoft Dynamics ERP. “Microsoft Dynamics GP 2010 is an excellent choice for companies experiencing growing pains with their current accounting software and looking for a solution that can scale.”

Extending Connections

Today’s fast-paced business environment demands instant access to customers and vendors. Microsoft Dynamics GP 2010 provides more than 350 integrated Web services out of the box, deep interoperability with Microsoft Office Unified Communications, and built-in integration with Microsoft Dynamics CRM.

“With the out-of-the-box integration between Microsoft Dynamics CRM and Microsoft Dynamics GP, we are projecting a 25 percent reduction in call handle time, improving the efficiency and quality of our customer service,” said Rick Frazier, IT director, Bio-Engineered Supplements and Nutrition Inc., a leading manufacturer of health and fitness supplements. “We’ve automated many of the processes that we used to handle manually and can now focus more on analyzing our data instead of figuring out how to move it. With real-time insight into our business, we can adjust our strategy more quickly.”

Availability

Microsoft Dynamics GP 2010 will be available via Microsoft’s extensive partner network in Australia, Canada, the Caribbean, the Middle East, New Zealand, South Africa, the United Kingdom, and the United States on May 1. With Microsoft Dynamics GP 2010, customers have the choice to deploy the solution on-premises or via on-demand and subscription-based hosting models. Local launch events will be held in various countries, which partners and customers are encouraged to attend. More information on the more than 65 U.S. launch events is available at http://www.microsoft.com/dynamics/gp2010-uslaunch. French Canadian and Latin American Spanish versions will be available in the second half of the year. More information about Microsoft Dynamics GP is available at http://www.microsoft.com/dynamics/gp.

REDMOND, Wash. — March 18, 2010 — Microsoft Corp. today announced that Mitsubishi Caterpillar Forklift Europe BV (MCFE), a leading forklift manufacturer based in the Netherlands, received the Gartner CRM Excellence Award in the category of Efficiency for its customer relationship management (CRM) project. Through this awards program, Gartner Inc. and 1to1 Media recognize companies that are doing an exceptional job at bringing together vision, strategy, customer experience, organizational collaboration, process, IT and metrics to create value for the customer and the enterprise.

MCFE, a company that manufactures, sells and distributes forklifts and related spare parts, was able to streamline order entry and processing, IT support requests, and dealer communications. This resulted in the company reducing the time for it to customize business applications from 35 to 10 days, saving development costs by 60 percent and improving order processing from five minutes to 90 seconds.

“Businesses need to deliver essential line-of-business applications more quickly and at a lower cost,” said Brad Wilson, general manager of Microsoft Dynamics CRM. “We are honored that MCFE is recognized by Gartner and 1to1 Media for its project. This implementation is just one example of how our customers are unlocking new value from their existing Microsoft investments and delivering business solutions that are easy to design, easy to manage, and, for their users, easy to use.”

In addition to MCFE, a broad range of companies around the world are using xRM, the flexible application development framework of Microsoft Dynamics CRM, to accelerate the development and deployment of high-impact business applications — whether on the premises or in the cloud via Microsoft Dynamics CRM Online.

Click on this link to read more